Business Voicemail Greeting Generator
Write a voicemail, after-hours, on-hold or holiday closure greeting for a support line or a person's phone. Enter the hours and the callback promise; drafted by a model.
The voicemail greeting on the support line was recorded by someone who has since left, mentions hours you changed last spring, and promises a callback "shortly" that the team has no way to honour. The holiday closure message gets written on the last working day, in a hurry. None of it is hard. It's just never the most urgent thing, so it stays wrong for another quarter.
This tool writes the greeting from six fields: the business, the type of message (voicemail, after hours, on hold or holiday closure), whose line it is, the hours or return date, and the callback promise you can actually keep. It returns a short script in the tone you choose, ready to record or paste into text-to-speech. The model reads your input once; nothing is stored beyond a short cache of the result.
This ran once, on one input. The product runs on your whole site, every conversation.
Write the greeting, then let an agent take the call — start freeExample: three greetings for a SaaS support line
Voicemail You've reached Northwind Software support. We're on another call right now. Leave your name, company and a number, and we'll call you back within one business day. For answers now, visit help.northwind.com. After hours Thanks for calling Northwind Software support. Our hours are Monday to Friday, 9am to 5pm Pacific, and we're closed at the moment. Leave a message and we'll return your call on the next business day. If you're reporting an outage, email urgent@northwind.com and the on-call engineer will respond. Holiday closure Thanks for calling Northwind Software. Our support team is closed for the holidays and will be back on Monday, 5 January. Leave a message and we'll return your call that day. Help articles are available at help.northwind.com around the clock.
What each input means
- 01
Business name and what it does
The name as callers know it, and a few words on what you do. The description keeps the wording appropriate — a greeting for a software vendor's support line shouldn't sound like a dental practice.
- 02
Greeting type
Voicemail is the standard mailbox message. After hours states the hours and what to do now. On hold is the loop callers hear while waiting. Holiday closure names the dates and the return day. Each has a different length and shape.
- 03
Whose line
A team ("the support team") or a person's name and role. Team greetings stay in the plural and avoid promising a specific person; individual greetings are shorter and say who is speaking.
- 04
Hours or return date
Include the timezone, or the date you reopen for a closure. This is the fact callers most need and the one that goes stale fastest, so type exactly what is true for the period this greeting will run.
- 05
Callback promise
Only what the team will do: "within one business day", "by the next morning". If you can't commit to a time, leave it blank and the greeting points to email or the help center instead of making a promise that gets broken.
- 06
Tone
Warm adds a line of reassurance, Professional is neutral, Brief is the shortest version that still contains the facts. On-hold messages should almost always be Brief; nobody wants a warm paragraph on the fourth repeat.
Questions about this tool
Twenty to thirty seconds spoken, which is 50 to 75 words. Callers decide whether to leave a message in the first few seconds, so the name and the promise go first and the instructions go last. The tool writes to that length by default; Brief brings it under 40 words.